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Secure Notes

Secure notes provide encrypted storage for any sensitive text information that doesn't fit into other entry types. From API keys and server configurations to personal documents and confidential memos, secure notes keep your important text data protected with military-grade encryption.

Creating a Secure Note

Step 1: Access the Vault

  1. Navigate to your Vault from the main dashboard
  2. Click "Add Entry" or press Ctrl + N
  3. Select "Secure Note" from the entry type options

Step 2: Basic Information

Complete the essential note details:

Note Header

  • Note Title - Descriptive name for easy identification
  • Category - Choose from predefined categories or create custom ones
  • Tags - Add searchable tags for organization
  • Folder - Organize into appropriate folder structure

Content Options

  • Rich Text Editor - Format your text with bold, italic, lists, and more
  • Plain Text Mode - Simple text without formatting
  • Markdown Support - Write in Markdown for structured documents
  • Code Highlighting - Syntax highlighting for code snippets

Step 3: Content Creation

Rich Text Features

Format your notes with professional styling:

  • Text Formatting - Bold, italic, underline, strikethrough
  • Headers - Multiple heading levels for document structure
  • Lists - Bulleted and numbered lists with nesting
  • Links - Clickable hyperlinks to websites and resources
  • Tables - Structured data in table format
  • Code Blocks - Formatted code with syntax highlighting
  • Images - Embed images directly in notes (encrypted)

Markdown Support

Write structured documents using Markdown syntax:

# Main Heading

## Configuration Details
- **Server:** production.example.com
- **Port:** 443
- **SSL:** Enabled

### API Keys
```json
{
  "api_key": "sk_live_...",
  "webhook_secret": "whsec_..."
}

Important: These credentials expire on December 31st 

### Step 4: Security & Organization

#### Access Control
- **Private Note** - Only accessible to you
- **Shared Note** - Share with specific users or teams
- **Team Note** - Accessible to all team members
- **Read-Only Sharing** - Allow viewing but not editing

#### Additional Options
- **Expiration Date** - Set automatic deletion date
- **Change Notifications** - Alert you when note is modified
- **Version History** - Track changes over time (premium feature)
- **Print Protection** - Prevent printing of sensitive content

## Common Use Cases

### Development & IT
Store technical information securely:

#### Server Configurations
Production Server Setup ======================

SSH Access: - Host: prod-server-01.company.com - User: deploy - Key: ~/.ssh/prod_rsa - Port: 2222

Database: - Host: db.internal - Database: app_production - User: app_user - Connection: SSL required

Environment Variables: - NODE_ENV=production - API_ENDPOINT=https://api.company.com - REDIS_URL=redis://cache.internal:6379 ```

API Documentation

  • API Keys - Store keys with usage notes and expiration dates
  • Webhook Secrets - Securely store webhook validation secrets
  • Integration Details - Document third-party service configurations
  • Deployment Notes - Step-by-step deployment procedures

Business & Personal

Organize important non-password information:

  • Contract Summaries - Key terms and renewal dates
  • Insurance Information - Policy numbers and contact details
  • Legal Contacts - Attorney and legal advisor information
  • Important Dates - Renewal dates, deadlines, and milestones

Personal Records

  • Medical Information - Doctor contacts, medication lists, allergies
  • Emergency Contacts - Family, friends, and emergency services
  • Travel Information - Itineraries, confirmation numbers, embassy contacts
  • Financial Notes - Investment details, account summaries, advisor contacts

Team Collaboration

Share information securely with your team:

Project Documentation

  • Meeting Notes - Confidential meeting summaries and action items
  • Project Specifications - Detailed requirements and technical specifications
  • Vendor Information - Contact details and contract terms
  • Compliance Notes - Regulatory requirements and audit information

Advanced Features

Rich Text Editing

Formatting Tools

  • Toolbar - Easy access to all formatting options
  • Keyboard Shortcuts - Standard shortcuts for common formatting
  • Paste Options - Smart paste from other applications
  • Find & Replace - Search and replace text within notes

Content Organization

  • Headings - Structure your content with multiple heading levels
  • Tables - Create and edit tables for structured data
  • Lists - Nested bullet points and numbered lists
  • Blockquotes - Highlight important information

File Attachments

Supported File Types

  • Documents - PDF, DOC, DOCX, TXT files
  • Images - PNG, JPG, GIF, SVG files
  • Spreadsheets - XLS, XLSX, CSV files
  • Archives - ZIP files with encrypted contents

Attachment Features

  • Drag & Drop - Easy file attachment
  • Preview - View attachments without downloading
  • Version Control - Track attachment changes
  • Access Control - Separate permissions for attachments

Search & Organization

  • Full-Text Search - Search within note content
  • Tag Filtering - Filter by assigned tags
  • Category Search - Find notes by category
  • Date Range - Search by creation or modification date

Organization Tools

  • Folder Hierarchy - Organize notes in nested folders
  • Favorites - Mark frequently accessed notes
  • Recent Notes - Quick access to recently modified notes
  • Custom Views - Create filtered views of your notes

Security Features

Encryption

  • Client-Side Encryption - Notes encrypted before transmission
  • AES-256-GCM - Military-grade encryption for all content
  • Unique Keys - Each note encrypted with a unique key
  • Secure Attachments - File attachments fully encrypted

Access Control

  • Granular Permissions - Control view, edit, and share permissions
  • Time-Limited Access - Set expiration dates for shared notes
  • Audit Logging - Track all access and modifications
  • IP Restrictions - Limit access to specific networks (enterprise)

Privacy Protection

  • Zero-Knowledge - Server cannot decrypt your notes
  • Secure Deletion - Proper deletion of note content
  • Memory Protection - Sensitive data cleared from memory
  • Print Protection - Optional restrictions on printing

Sharing & Collaboration

Individual Sharing

Share notes with specific users:

  • User Selection - Choose specific recipients
  • Permission Levels - View-only, edit, or full access
  • Expiration Dates - Set automatic access removal
  • Change Notifications - Alert recipients of updates

Team Sharing

Collaborate with your entire team:

  • Team Access - Share with all team members
  • Role-Based Permissions - Access based on team roles
  • Department Sharing - Share with specific departments
  • Project Sharing - Temporary access for project duration

Version Control

Track changes and collaborate effectively:

  • Change History - See all modifications over time
  • User Attribution - Know who made each change
  • Restore Previous Versions - Revert to earlier versions
  • Merge Conflicts - Handle simultaneous edits gracefully

Import & Export

Import Options

Bring existing notes into bPass:

  • Text Files - Import .txt, .md, and .rtf files
  • Document Conversion - Convert DOC/DOCX to secure notes
  • Clipboard Import - Paste content directly from clipboard
  • Bulk Import - Import multiple notes at once

Export Options

Export notes for backup or migration:

  • Encrypted Export - Password-protected note exports
  • PDF Generation - Convert notes to PDF documents
  • Markdown Export - Export as Markdown files
  • Bulk Export - Export multiple notes simultaneously

Best Practices

Content Organization

  1. Use Descriptive Titles - Make notes easy to find
  2. Apply Consistent Tags - Develop a tagging strategy
  3. Organize by Folders - Create logical folder structures
  4. Regular Cleanup - Remove outdated notes periodically
  5. Version Important Notes - Keep critical information current

Security Guidelines

  1. Review Sharing Regularly - Audit who has access to notes
  2. Use Expiration Dates - Set automatic cleanup for temporary notes
  3. Monitor Access Logs - Check for unusual access patterns
  4. Secure Attachments - Encrypt sensitive file attachments
  5. Follow Data Policies - Comply with organizational data policies

Collaboration Tips

  1. Clear Sharing Purposes - Explain why you're sharing notes
  2. Set Appropriate Permissions - Grant minimum necessary access
  3. Use Team Folders - Organize shared team notes effectively
  4. Document Changes - Add comments when making significant edits
  5. Regular Reviews - Schedule periodic note reviews with team

Troubleshooting

Common Issues

Rich Text Formatting Not Working - Check browser compatibility - Disable conflicting browser extensions - Clear browser cache and reload - Try switching to plain text mode

Large Files Won't Upload - Check file size limits (typically 10MB) - Verify file format is supported - Ensure stable internet connection - Try compressing files before upload

Search Not Finding Content - Verify search terms are spelled correctly - Check if content is in shared notes - Ensure you have permission to view notes - Try searching with different keywords

Sharing Not Working - Confirm recipient email addresses - Check your sharing permissions - Verify recipient has accepted invitation - Review organization sharing policies

Secure notes provide the flexibility to store any sensitive text information with the same security standards as your passwords. Start organizing your confidential information today with your first secure note!