Identity Document Entries

Securely store personal identification documents and important certificates with bPass identity document entries. From passports and driver's licenses to birth certificates and social security cards, keep all your critical identification safe and easily accessible.

Creating an Identity Document Entry

Step 1: Access the Vault

Navigate to your Vault from the main dashboard
Click "Add Entry" or press Ctrl + N
Select "Identity Document" from the entry type options

Step 2: Document Type Selection

Choose the specific type of identity document:

Government Issued IDs

Passport - International travel documents
Driver's License - State or provincial driving permits
National ID Card - Government-issued identification cards
Social Security Card - Social security identification
Military ID - Armed forces identification cards

Legal Documents

Birth Certificate - Official birth records
Marriage Certificate - Marriage documentation
Divorce Decree - Legal separation documents
Death Certificate - Death records (for estate management)
Adoption Papers - Legal adoption documentation

Professional Credentials

Professional License - Industry-specific licenses
Certifications - Professional certifications and credentials
Educational Diplomas - Degrees and educational certificates
Work Authorization - Visa and work permit documents
Security Clearances - Government security clearances

Step 3: Document Information

Basic Details

Document Name - Descriptive title (e.g., "US Passport", "California Driver's License")
Document Type - Category from the selection above
Document Number - Official identification number
Issue Date - When the document was issued
Expiration Date - When the document expires (if applicable)
Issuing Authority - Government agency or organization that issued the document

Personal Information

Full Legal Name - Name as it appears on the document
Date of Birth - Birth date (if shown on document)
Place of Birth - Birth location (if applicable)
Gender - Gender designation (if applicable)
Height/Weight - Physical characteristics (for driver's licenses, etc.)
Eye/Hair Color - Physical description details

Additional Details

Issuing Country/State - Geographic jurisdiction
Document Status - Active, Expired, Lost, Stolen, etc.
Replacement Information - Details about replacements or renewals
Emergency Contacts - Contacts listed on the document
Restrictions - Any limitations or restrictions noted

Step 4: Document Images and Files

Document Scanning

Front Image - Scan or photo of document front
Back Image - Scan or photo of document back (if applicable)
Signature Page - Additional pages or signature sections
Watermark Details - Security features and watermarks

File Management

High Resolution - Store high-quality scans for official use
Multiple Formats - PDF, JPG, PNG supported
OCR Processing - Text extraction from document images
Secure Storage - All images encrypted at rest

Step 5: Security and Organization

Access Control

Private Document - Only accessible to you
Emergency Access - Designated emergency contacts
Family Sharing - Share with family members (for family documents)
Professional Access - Share with lawyers, accountants, etc.

Organization Options

Folder Assignment - Organize by document type or family member
Tags - Add descriptive tags (personal, work, travel, legal)
Expiration Alerts - Get notified before documents expire
Renewal Reminders - Set reminders for renewal processes

Document Categories

Travel Documents

Passports

Essential international travel identification:

Regular Passport - Standard citizen passport
Diplomatic Passport - Official government travel documents
Service Passport - Government employee travel documents
Emergency Passport - Temporary travel documents
Child Passport - Minor travel documents

Visas and Permits

International travel authorization:

Tourist Visas - Temporary visit authorization
Work Visas - Employment authorization
Student Visas - Educational program authorization
Transit Visas - Airport/border transit permits
Permanent Residence - Long-term residence permits

Identification Cards

Government IDs

Official identification documents:

State ID Cards - Non-driving identification
Enhanced ID - REAL ID compliant identification
Tribal ID - Native American tribal identification
Military Dependent ID - Family member identification
Veteran ID - Veterans Affairs identification

Professional IDs

Work-related identification:

Employee ID Badge - Workplace identification
Professional License - Industry certification cards
Union Cards - Labor organization membership
Security Badges - Access control credentials
Healthcare IDs - Medical professional identification

Legal Documents

Vital Records

Essential life event documentation:

Birth Certificates - Original and certified copies
Marriage Licenses - Marriage authorization documents
Death Certificates - Death registration documents
Adoption Records - Legal adoption documentation
Name Change Orders - Legal name change documents

Court Documents

Legal proceeding documentation:

Divorce Decrees - Final divorce judgments
Custody Orders - Child custody arrangements
Restraining Orders - Protection orders
Bankruptcy Papers - Financial reorganization documents
Probate Documents - Estate settlement papers

Security Features

Encryption and Protection

Document-Level Encryption - Each document encrypted individually
Image Encryption - All scanned images fully encrypted
OCR Privacy - Extracted text encrypted separately
Secure Viewing - Documents decrypted only when accessed
Watermark Protection - Preserve security features in scans

Access Control

View Permissions - Control who can see document details
Download Restrictions - Limit who can download document files
Time-Limited Access - Set expiration dates for shared access
Audit Logging - Track all document access and changes
Emergency Override - Designated emergency access procedures

Privacy Protection

Redaction Tools - Hide sensitive information in shared copies
Partial Sharing - Share only specific document fields
Anonymization - Remove identifying information when needed
Secure Deletion - Proper deletion of document copies
Print Protection - Control printing of sensitive documents

Using Identity Documents

Quick Access

Access your documents when needed:

Mobile Access - View documents on mobile devices
Offline Viewing - Access documents without internet
Quick Search - Find documents by type, number, or name
Favorites - Mark frequently accessed documents
Recent Documents - Quick access to recently viewed items

Travel Assistance

Essential for travel planning:

Expiration Alerts - Know when renewals are needed
Travel Checklists - Ensure all required documents are current
Emergency Access - Access documents from anywhere
Backup Copies - Always have secure backup access
Embassy Information - Contact details for document replacement

Professional Use

Support various professional needs:

Job Applications - Provide required identification
Background Checks - Supply necessary documentation
Professional Licensing - Maintain current credentials
Compliance Requirements - Meet regulatory documentation needs
Contract Verification - Verify identity for agreements

Organization Strategies

Personal Organization

By Document Type

Organize by the type of identification:

📁 Government IDs
  🆔 US Passport
  🆔 California Driver's License
  🆔 Social Security Card
  🆔 Military ID

📁 Legal Documents
  📄 Birth Certificate
  📄 Marriage Certificate
  📄 Property Deed
  📄 Will and Testament

📁 Professional
  🎓 University Diploma
  🏆 Professional License
  🎯 Security Clearance
  💼 Work Authorization

By Family Member

Organize by family member for families:

📁 John Doe (Father)
  🆔 Passport
  🆔 Driver's License
  📄 Birth Certificate
  💼 Professional License

📁 Jane Doe (Mother)
  🆔 Passport
  🆔 Driver's License
  📄 Birth Certificate
  🎓 Medical License

📁 Children
  📁 Alex Doe
    🆔 Passport
    📄 Birth Certificate
    🎓 School Records
  📁 Sam Doe
    🆔 State ID
    📄 Birth Certificate
    🎓 School Records

Business Organization

By Employee

Organize employee documents:

📁 HR Documents
  📁 Employee Records
    📁 John Smith
      🆔 Driver's License Copy
      📄 Birth Certificate
      💼 Work Authorization
      🎓 Degree Verification
    📁 Jane Johnson
      🆔 Passport Copy
      📄 Background Check
      💼 Professional License
      🎓 Certifications

📁 Compliance Documents
  📄 Business License
  📄 Tax ID Documentation
  📄 Insurance Certificates
  📄 Regulatory Permits

Import and Export

Import Sources

Bring existing documents into bPass:

Scanner Integration - Direct import from document scanners
Mobile Capture - Smartphone camera document capture
File Upload - Upload existing digital documents
Email Import - Import documents from email attachments
Cloud Storage - Import from Google Drive, Dropbox, etc.

Export Options

Export documents for various uses:

Secure PDF - Password-protected document exports
Image Export - High-resolution image files
Verification Packages - Authenticated document packages
Print Formats - Optimized for printing
Compliance Exports - Formatted for regulatory requirements

Compliance and Legal

Data Protection

Comply with privacy regulations:

GDPR Compliance - European data protection standards
CCPA Compliance - California privacy regulations
HIPAA Considerations - Healthcare document protection
SOX Requirements - Financial document compliance
Industry Standards - Sector-specific compliance requirements

Legal Considerations

Understand legal implications:

Document Authenticity - Maintaining document integrity
Chain of Custody - Tracking document handling
Legal Admissibility - Ensuring documents can be used legally
Retention Requirements - Meeting legal retention periods
Destruction Policies - Proper document disposal

Audit and Compliance

Support organizational compliance:

Access Audit Trails - Complete records of document access
Change Tracking - Monitor all document modifications
Compliance Reports - Generate regulatory compliance reports
Security Assessments - Regular security reviews
Privacy Impact Assessments - Evaluate privacy risks

Best Practices

Document Management

Regular Updates - Keep all documents current
Expiration Monitoring - Track renewal dates actively
Quality Scans - Use high-resolution, clear images
Complete Information - Fill in all relevant fields
Backup Strategy - Maintain secure copies

Security Guidelines

Access Reviews - Regularly audit who has access
Sharing Limits - Share only when necessary
Secure Networks - Access only on trusted networks
Strong Authentication - Use multi-factor authentication
Privacy Settings - Configure appropriate privacy levels

Family Coordination

Shared Organization - Coordinate family document organization
Emergency Planning - Ensure emergency access procedures
Regular Reviews - Schedule family document reviews
Education - Teach family members about document security
Succession Planning - Plan for document transfer

Troubleshooting

Common Issues

Cannot Upload Document Images - Check file size limits (typically 25MB per file) - Verify supported formats (PDF, JPG, PNG) - Ensure stable internet connection - Try reducing image file size

Document Text Not Readable - Use higher resolution scans - Ensure proper lighting when photographing - Clean document surface before scanning - Consider professional document scanning

Sharing Not Working - Verify recipient email addresses - Check document sharing permissions - Ensure recipient has account access - Review organization sharing policies

Expiration Alerts Not Working - Check notification settings - Verify email addresses are current - Confirm expiration dates are set correctly - Review alert timing preferences

Identity document management is crucial for personal and professional security. Start by adding your first identity document and explore sharing options for family and professional collaboration!