Sharing Centre

The Sharing Centre is your centralized hub for managing all shared vault entries. Whether you're sharing passwords with team members or collaborating on sensitive documents, the Sharing Centre provides complete visibility and control over your collaborative security efforts.

Overview

The Sharing Centre provides a comprehensive view of:

Items You've Shared - Entries you've shared with other users or teams
Items Shared With You - Entries others have shared with you
Team Shared Items - Entries shared with your entire team
Sharing History - Complete audit trail of sharing activities
Permission Management - Control access levels and modify sharing settings

Key Features

Get a complete picture of your sharing activities:

Visual Indicators - Clear icons showing sharing status and permissions
Quick Filters - Filter by sharing type, date, or permission level
Search Functionality - Find specific shared entries quickly
Sort Options - Organize by date shared, entry type, or recipient

🔐 Permission Management

Fine-grained control over access permissions:

View Permissions - See exactly who has access to each entry
Modify Access - Change permission levels without re-sharing
Revoke Access - Instantly remove access for any user or team
Bulk Operations - Manage multiple shares simultaneously

📊 Activity Monitoring

Track all sharing-related activities:

Access Logs - See when shared entries are viewed or modified
Change History - Track modifications to shared entries
User Activity - Monitor individual user access patterns
Export Reports - Generate sharing reports for compliance

Access the Sharing Centre through multiple entry points:

Main Navigation - Click "Sharing" in the main navigation menu
Dashboard Widget - Quick access from the dashboard
Vault Actions - Direct link from vault entry sharing options
Notifications - Click on sharing notifications to go directly to relevant entries

Interface Layout

The Sharing Centre is organized into several key sections:

Tabs and Views

All Shares - Complete overview of all sharing activities
Shared by Me - Entries you've shared with others
Shared with Me - Entries others have shared with you
Team Shares - Team-level sharing activities
Pending - Share invitations awaiting acceptance

Managing Shared Entries

Entries You've Shared

Monitor and manage entries you've shared with others:

View Shared Items

Entry Details - See which entries you've shared
Recipient List - View all users who have access
Permission Levels - Check current access levels for each recipient
Share Date - Track when entries were originally shared

Add Recipients - Share with additional users without creating new shares
Change Permissions - Upgrade or downgrade access levels
Update Expiration - Set or modify sharing expiration dates
Add Notes - Include sharing context or instructions

Revoke Access

Individual Removal - Remove specific users from shared entries
Bulk Revocation - Remove multiple users simultaneously
Complete Revocation - Stop sharing an entry entirely
Immediate Effect - Access is revoked instantly across all devices

Entries Shared With You

Manage entries that others have shared with you:

Accept Invitations

Pending Invitations - View shares waiting for your acceptance
Preview Information - See entry details before accepting
Accept/Decline - Choose whether to accept shared access
Notification Preferences - Configure alerts for new shares

Use Shared Entries

Access Levels - Understand your permissions for each entry
Edit Capabilities - Know what you can and cannot modify
Copy Information - Extract data for your own use
Request Changes - Ask for permission upgrades when needed

Team Shares

Manage team-level sharing activities:

Team Entry Access

Team Vaults - Access entries shared with your entire team
Role-Based Access - Permissions based on your team role
Team Hierarchy - Understand access inheritance
Department Shares - Access department-specific shared entries

Team Administration

Manage Team Shares - Control team-wide sharing (admin only)
Set Team Policies - Configure sharing rules and restrictions
Monitor Team Activity - Track team member sharing behavior
Bulk Team Operations - Manage multiple team shares efficiently

Advanced Features

Gain insights into your sharing patterns:

Usage Statistics

Most Shared Entries - Identify frequently shared items
Active Recipients - See who accesses shared entries most
Sharing Trends - Track sharing activity over time
Entry Performance - Understand which entries are most valuable to share

Security Metrics

Access Patterns - Monitor unusual access behavior
Permission Usage - Track how different permission levels are used
Revocation Rates - Understand sharing lifecycle patterns
Compliance Metrics - Generate reports for security audits

Automation Features

Streamline sharing management:

Smart Suggestions

Suggested Recipients - AI-powered recipient recommendations
Permission Recommendations - Optimal access level suggestions
Duplicate Detection - Avoid redundant sharing
Sharing Templates - Pre-configured sharing patterns

Scheduled Operations

Automatic Expiration - Set entries to expire automatically
Regular Reviews - Schedule periodic access reviews
Batch Processing - Queue sharing operations for off-peak hours
Notification Schedules - Customize when sharing alerts are sent

Security and Compliance

Encryption

All sharing activities maintain the highest security standards:

End-to-End Encryption - Shared entries remain encrypted
Secure Key Exchange - Recipients receive properly encrypted access
Zero-Knowledge Sharing - Server cannot decrypt shared data
Forward Secrecy - Past communications remain secure even if keys are compromised

Audit Trail

Complete tracking of all sharing activities:

Comprehensive Logs - Every sharing action is recorded
User Attribution - Track which user performed each action
Timestamp Accuracy - Precise timing of all activities
Export Capabilities - Generate reports for compliance requirements

Access Control

Robust permission management:

Granular Permissions - Fine-tuned access control
Time-Limited Access - Set expiration dates for shares
IP Restrictions - Limit access to specific network ranges
Device Limitations - Control which devices can access shared entries

Best Practices

Develop an effective sharing approach:

Principle of Least Privilege - Grant minimum necessary access
Regular Reviews - Periodically audit all sharing activities
Clear Communication - Provide context when sharing entries
Team Coordination - Coordinate with team leaders on sharing policies
Documentation - Keep records of why entries were shared

Security Guidelines

Maintain security while sharing:

Verify Recipients - Always confirm recipient identity before sharing
Monitor Activity - Regularly check access logs for unusual behavior
Use Expiration Dates - Set time limits for sensitive shares
Revoke Promptly - Remove access immediately when no longer needed
Educate Users - Ensure recipients understand their responsibilities

Organizational Efficiency

Maximize collaborative benefits:

Standardize Processes - Develop consistent sharing workflows
Use Team Sharing - Prefer team shares over individual shares for group access
Leverage Automation - Use smart features to reduce manual effort
Monitor Performance - Track sharing effectiveness and adjust strategies
Continuous Improvement - Regularly review and refine sharing practices

Troubleshooting

Common Issues

Cannot See Shared Entry - Check if invitation was accepted - Verify user permissions and account status - Refresh the page or re-login - Contact the entry owner for verification

Permission Denied Errors - Confirm your access level for the entry - Check if sharing has expired - Verify your team membership status - Request permission upgrade from owner

Sharing Not Working - Verify recipient email addresses - Check network connectivity - Clear browser cache and cookies - Contact system administrator if issues persist

Getting Help

If you continue to experience issues:

Check Documentation - Review relevant help sections
Contact Support - Reach out to your system administrator
Submit Feedback - Report bugs or suggest improvements
Community Resources - Check community forums for solutions

The Sharing Centre empowers you to collaborate securely while maintaining complete control over your sensitive information. Use it to build efficient, secure workflows that enhance your team's productivity without compromising security.